Upgrade Your Records Management With Robotics and AI
Legal professionals consume, manage, and retain vast amounts of information, and the security and accessibility of that information constitutes a large part of a lawyer’s ability to successfully represent a client. Being able to rely on your records means that clients can rely on you. As firms face pressure to move more quickly, reduce fees, and enhance the security and compliance, upgrading records management becomes essential.
Ripcord, based in Hayward, California, is developing technologies that revolutionize the way legal professionals access and share information. The company is using robotics and artificial intelligence to offer an end-to-end records management solution, including shipping, scanning, indexing, auto-classifying and unlimited access via a secure cloud-based records management platform.
Digitizing paper records and using cloud-based technology to store them securely increases productivity and revenue, and reduces operating costs. Lawyers spend an average of six hours per week searching for records. That time could, and should, be spent in more productive ways.
Digitization also ensures that your firm will not be vulnerable to the risks associated with storing records on paper. Unexpected events such as natural disasters and security breaches can jeopardize your firm by leading to significant expenses and the loss of client trust.
Status Quo Solution
Until recently, scanning paper records on a very large scale has not proven cost effective. Per box, status quo scanning costs around $300 and takes about six hours. And as human labor is required, it is a process prone to error.
Typical, outdated digitization solutions leave firms saddled with the task of finding vendors to cater to each separate step of the process – a logistical headache in and of itself.
Ripcord Digitization
Using artificial intelligence (AI) and machine learning, Ripcord provides affordable, fast and accurate digitization that converts your paper records into searchable, shareable PDFs. Law firms finally have a simple and cost-effective way to transition from paper to digital records. The company’s service is all-inclusive: shipping, scanning, indexing, auto-classification and enterprise content management.
Easy Record Access with Ripcord Canopy
Unlimited access to Ripcord Canopy, a secure online records management system, is included. Canopy uses machine learning, artificial intelligence, and robotics to automate the way records are classified, categorized and indexed. Clients like Wilson Sonsini Goodrich & Rosati, are able to quickly find that needle in the haystack with keyword, boolean, and filtered search.
Searchable
Search features make it easy to track down records and put together a case file. Using the keyword search, attorneys can pull up all relevant records, eliminating human error that might lead to overlooking or misplacing important documents.
Shareable
Records can quickly and securely be shared with paralegals, associates, and co-counsel. Multiple people can review records at the same time, improving accuracy and speeding up the process.
Accessible
Having the necessary information at hand can make or break a case. Canopy gives attorneys the power to access that information anytime, anywhere. When traveling, there’s no need to carry a cumbersome case binder – records can be securely accessed remotely.
Secure
Canopy provides an extensive range of records-security features. Sensitive records can be password-protected to ensure confidentiality, and access to records can be limited to specific personnel.
To learn more about upgrading your records management system, check out our Legal Solutions Page.
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