Top 5 Reasons Why Law Firms Are Switching Document Management to the Cloud
Today more than ever, Law Firms are adopting Disaster Recovery Strategies and implementing plans that will enable their business to survive a fire or natural disaster.
For over a decade NetDocuments has helped thousands of law firms big and small make a seamless and smooth transition from on-premise, server-based systems to the Cloud.
This shift has enabled many law firms to simply do more with less — increase productivity, have more mobility, gain more functionality while at the same time maintaining security and have a built-in disaster recovery program in place.
Transitioning to the Cloud costs less, requires less hardware & maintenance and adds true Mobility and allows multi-offices and remote employees to collaborate and work together on a single document management platform.
1. Disaster Recovery and Security
Servers stored in a locked room in the law firm’s building do not constitute a secure, reliable, or redundant environment. Can your firm be fully operational during and immediately after a natural disaster or catastrophe to your physical building?
How about a federal data security audit and SOC 2, SEC, and HIPAA compliance?
Keeping your firm up and running with built-in data redundancy regardless of weather, natural disaster, or physical damage to your servers with mission-critical data gives your law firm a clear advantage.
• Read the security whitepaper on: The Service Standards of Excellence for Content Management Cloud Computing
2. Lower Total Cost of Ownership (TCO)
Traditional server-based systems all require your firm to purchase, maintain, and upgrade servers, as well as the purchase and maintenance fees for the software. These servers and software requires customization by a technical team or third party consulting firm.
With NetDocuments, there is no capital expenditure or heavy upfront cash outlay. As a true Software-as-a-Service (SaaS) offering, our Cloud service runs on a highly predictable cost per user subscription that can be paid monthly, quarterly, or annually.
3. Features and Functionality
In-house server-based systems require constant upgrades to the latest version of the software and thus increased expenses to keep up with technology better functionality and application features.
Because NetDocuments operates as a SaaS provider, updates with additional features and functionality are applied seamlessly 4X per year at no additional cost to our subscribers.
NetDocuments features include: matter centricity; metadata tagging; MS Office integrations; enterprise search; customizable dashboards; folders; cabinets & libraries; client portals for extranet collaboration; mobile apps and access for any device; scanning and imaging; document history; audit trails; administrative activity reporting; … and much more.
4. Quick Time-to-Value
In-house server-based systems are costly from the beginning, time consuming to install and and require the costly help of a third party consulting firm to train and retrain internal staff as well as properly set-up each work station.
NetDocuments service allows for customization and can be done in a matter of hours after which the implementation, training, and migration of any data into the system can occur in weeks as opposed to the many months an on-premise document management and email system would take to configure and deploy.
5. True Mobility and Multi-Office Support
In most server-based systems, mobility and multi-office support requires additional servers and possibly a Citrix environment or VPN connection, thus adding another layer of complexity and associated expenses.
As a web-based service, NetDocuments is available from any Internet enabled device, anywhere in the world, completely eliminating the need for virtual logins, or other complex systems.NetDocuments scalability and network acceleration features enable law firms with multiple offices to collaborate and effectively work together on a single document management platform.
To learn more and how easy it is to facilitate a move to the Cloud Schedule a live demo with one of our experience representatives to discuss how our service can streamline your technology and improve your firm’s practice. 1.866.638.3627 .(JavaScript must be enabled to view this email address)
• Download the full paper: Top 5 Reasons Firms Are Switching to the Cloud
NetDocuments is the leader for cloud-based document and email management for law firms. 866.638.3627 .(JavaScript must be enabled to view this email address)
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